Project Monitoring Process

The Programme Secretariat will review the project progress and evaluate the project results by comparing the project progress/ deliverables reported in the progress/ final reports against its original objectives and targets as set out in the project proposal appended to the project agreement.

 

On-site Checking

The Programme Secretariat will conduct on-site checking to verify the project progress and results for selected projects.

 

Progress / Final Reports

To facilitate the monitoring and evaluation of approved projects, the applicant will be required to submit reports to the Programme Secretariat for review.  The Progress and Final Reports will be submitted to Programme Management Committee (PMC) for approval.

Project Duration Submission of Progress  Reports and Annual Audited Accounts Submission of Final Report and Final Audited Accounts
18 months or below    Not required Within two months upon project completion
More than 18 months to up to 24 months One 12th month progress report  and Audited accounts for the first 12 months, to be submitted within one month after the relevant 12-month period Within two months upon project completion

 

Download Annual Progress Report

Download Final Report

Download final report ESP-Easy

 

Reference for compilation of progress and final report

Download mock up progress report

 Download mock up final report

 

Notes for Auditors

Download Notes for Auditors

 

Anti Bid-rigging Confirmation Template

Download Anti Bid-rigging Confirmation Template

 

Disbursement of Funds

All funding disbursement by the Programme Secretariat in respect of approved projects is to be made on a matching basis.  Depending on the project duration, the arrangement for disbursement of fund is as follows:

Payment Option

Project Duration

Number of Installments

Initial payment
(% of total approved Government funding)

Mid-term payment
(% of total approvedGovernment funding)

Final payment
(% of total approvedGovernment funding)

Initial payment required

18 months or below

2

25%

Not applicable

Balance of approved Government funding %*

More than 18 months and up to 24 months

3

25%

25% at maximum, subject to project progress and actual total allowable project expenditure

Balance of approved Government funding %*

Initial payment not required

18 months or below

1

Not applicable

Not applicable

Balance of approved Government funding %*

More than 18 months and up to 24 months

2

Not applicable

50% at maximum, subject to project progress and actual total allowable project expenditure

Balance of approved Government funding %*

* Subject to the recognisable total project expenditure on project completion.

Applicants can refer to the Guide to Application for more details of project monitoring.